GM Policies

Thank you for your interest in Winter War. By choosing to submit/run/organize an event at Winter War, you:

  • Will abide by all venue policies
  • Understand that running an event does not make you a Winter War employee or contractor
  • Understand that consequences may occur as a result of violating Winter War policies
  • Agree to ensure the safety of you and your players
  • Agree to follow all directions of Winter War management

All event space is reserved for organized events. Any unauthorized event will be removed at Winter War's discretion. If space is available, please contact Winter War staff if you would like to use it for your event. If there are problems or questions, do not attempt to fix it yourself. Please contact Winter War staff.

You are responsible for the security of all items you bring to your game. If any special care is necessary, please contact GHC staff to make arrangements. Winter War assumes no liability for lost or stolen items.

If there is a reason that your game can not be run, contact Winter War staff immediately so the game can be cancelled.

Before Your Game

You should arrive at your table at least 5 minutes prior to start time to greet your players. If your designated table is in use, contact Winter War staff. Do not attempt to move game to another table/location as this may affect other games.

All players must have purchased a seat at your event. If there is open space, a player without a ticket may be sent to the games desk to purchase one. The games desk is located in the main lobby of the facility.

During Your Game

Check that all players are wearing valid badges during all games. You need to be wearing a valid badge as well. If players or GMs are found to not be wearing valid badges, they will be warned and if necessary, removed or the game may be cancelled.

Games should run as they were represented in the initial submission. No changes can be made without Winter War approval. This includes start/end time, location and content. If any changes are necessary, contact Winter War staff.

If there are any problems with disruptive players or security issues, contact the nearest Winter War staff member.

After Your Game

Clean up your space. The area should be left as you found it. If you see areas of concern (trash, broken chairs/tables, spills), please contact Winter War staff.

Please ensure that the table number and holder that was present on your table at the beginning of your game is present and clearly visible at the end of your game.

GM's who run 2 or more events will receive a full weekend badge.

If you have any questions, please contact us at

Have a great Winter War!

GM Information | Attendance Policies | GM Policies
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