Dealer Policies
Updated September 15, 2007
If you are interested in being a dealer at Winter War, you must fill out and send in a
Dealer Form.
Dealer Inquiry Deadline: The middle of December. Check the Dealer's Form for exact dates.
From the Convention FAQ:
Q: I would like to sell games, cards,
artwork, etc at Winter War. How do I reserve some space for a
booth?
A: Space for dealers of all sorts is
limited at Winter War, so all requests for such space should be
made as early as possible through the Convention Chairman. Winter
War policy has been to offer space first to those dealers who
have participated in the previous year's convention. New dealers
who would like space are placed on a waiting list to fill any
vacancies that might arise.
Please note that only dealers officially
recognized by the Winter War staff will be allowed to conduct
business at the convention. We understand that a certain amount
of private sales and swaps occur at gaming conventions, but once
you start acting like a 'wheeler-dealer' you will be asked to
leave.
Another possibility for the profit-minded
would be our extremely popular Live Auction. Cost to put an item
on the auction is 50 cents. The staff reserves the right to
refuse to place an item in the auction. Individual collectible
cards will always be rejected. Please also note that due to time
constraints your item may not come up for bidding, in which case
it will be returned to you. The Live Auction is an exciting way
to 'recycle' your gaming dollars.
The following Dealer Policies were drafted
as an extension of our overall convention policies. All of these
appear in some form either on the dealer request form or in the
convention program. We invite your response and commentary.
- Anyone selling items at the convention
who is not a registered dealer at the convention will be
asked to leave the convention area at the discretion of
the Convention Chairman.
- Dealers bear full responsibility for
collecting sales tax for all transactions, and compliance
with all relevant laws for conducting sales within the
City of Champaign, the State of Illinois, and the United
States of America.
- Each invited dealer receives two free
weekend passes to the convention; additional dealer
attendees must register and pay as either daily or
weekend attendees. Any dealer attendee judging two or
more events will be considered a judge with a free
weekend pass, which will not count against the dealer's
free passes.
- The Winter War Gaming Convention
cannot provide booth attendants or assistance loading and
unloading product.
- Dealer spaces are in the Main Gaming
area; the Winter War Gaming Convention cannot guarantee
the safety of unattended dealer merchandise.
- All Main Gaming convention space will
be locked up when the Evening time slots are completed
each day, at the discretion of the convention staff.
- If you have any problems or need
assistance, look for someone wearing a purple badge
(convention staff). All dealer-related issues are handled
by the Convention Chairman.